NeatReceipts Version 3.0 is the easiest way for individuals and small businesses to manage expenses, prepare for taxes, create expense reports, and scan business cards. But it not all just for business--you can also use Neat Receipts for scrapbooking, archiving family recipes, and other family activities. NEAT Receipts is a portable scanner and software solution that accurately scans receipts, documents and business cards. Patented technology scans items and captures data from the printed documents, then automatically organizes into a database. 
Use NeatReceipts 3.0 to manage expenses, prepare for taxes, create expense reports, and scan business cards. | 
Sync contact information into Outlook, Plaxo or vCard from your business cards. View example. | 
Organize expenses by IRS form and category. View example. | 
Scan documents, recipes, and more and then convert them to PDF and organize in one central location. View example. | Organize Your Paper, Simplify Your LifeMaintain accurate records of all your expenses. Analyze your spending by vendor, date, project, client and more. Take Pain Out of Tax Prep - IRS-accepted!
Because your NEAT Receipts scans are IRS-accepted digital copies, you’ll be incredibly organized for taxes. You can even export to TurboTax. Create A Document Database
Easily manage documents for your business, home or both. Quickly find information with keyword search. Create PDF files or convert printed documents to editable text. Digitize Your Business Cards
Getting business cards into Outlook®, your PDA, or other contact management solution id a breeze. NEAT Receipts automatically extracts key data with stunning accuracy. Automate Your Expense Reports
With all your receipts in crisp, digital format, creating professional expense reports is fast and easy. The perfect tool for business travelers! Exports data to Microsoft Outlook, Excel, Word, Money, Quickbooks, Quicken, TurboTax, TaxCut, csv, vCard, Plaxo, ACT!, HTML and more. How NeatReciepts Works NeatScan Technology Using advanced Optical Character Recognition, NeatScan technology (patent pending) extracts key information from your receipts, such as date, amount, payment method, expense category and vendor. If you scan in business cards, NeatScan automatically pulls out information like name, company, address, phone numbers, email address etc. NeatScan actually learns to associate an expense category (such as meals or lodging) to a particular vendor (brands such as Starbucks or Hilton) so you don't have to type in the information each time. This ensures that your financial records are filed consistently and with minimal effort. Each user of NeatReceipts Professional 3.0 receives the NeatReceipts scanner--a lightweight, portable, durable color scanner. Our software was designed with this scanner in mind and offers the following unmatched functionality: - Auto-sizes any scanned receipt or document.
- Auto-crops and auto-rotates any scanned receipt or document.
- Scan widthwise or lengthwise -- the image will appear upright in image viewer.
- Powered by USB port, so no plug needed (it's truly portable!).
- Scans quickly and easily without opening and closing scanner lid (flatbed).
- Small, portable and lightweight. Perfect for the office, the home and the road!
What's New with NeatReceipts 3.0Scan to PDF - In just a few easy steps, you can convert paper documents into PDF format. Searchable PDF - Easily turns paper into searchable PDF files and allows you to edit text via copy / paste function. Smart SortingTM - Allows users to scan multiple document types using batch-type processing and automatically organizes each document type. Keyword Search - Search through receipts, business cards and documents for specific keywords that appear in scanned text. Convert to Editable Text - Convert printed documents to text that you can edit. Windows Vista Compatible - We are now fully compatible with Windows Vista. Technical Specifications - Scanner
- Portable Color / Grayscale / BW CIS
- No external power supply needed; runs off USB power
- Maximum Resolution 600 dpi
- Speed: approximately 3-4 receipts per minute
- Interface: USB 1.0 & 2.0 compatible
- Scan Area: 1" x 1" to 8.5" x 14 (up to 30" long)
- Scanner Dimensions (WxDxH): 10.8" x 1.6" x 1.3"
- Scanner Weight: 10.6 ounces
- Bit Depth: Color: 48-bit input, 24/48-bit output;
- Grayscale: 16-bit input, 8/16-bit output; B/W: 1-bit
| Technical Specifications - Software
- Images can be saved in JPEG and PDF formats
- Export to: XLS (Microsoft Excel), .RTF (Microsoft Word), .OFX (Quicken, Microsoft Money), .IIF (Quickbooks), .QIF (Quicken), .CSV, .HTML, .PDF, Microsoft Outlook
- Direct to Quickbooks export (No separate export file required)
- Supports sending emails using third party MAPI clients (e.g. Outlook, Eudora, Netscape, etc.)
- NEAT Receipts scans in grayscale to minimize image size (scanner supports color)
- Reads U.S. and Canadian receipts and business cards
- Uses Microsoft .Net 2.0 & MS SQL Express
- Microsoft Windows XP or Vista (64 bit is not currently supported)
| What's in the Box
Scanner, carrying case, stand
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 I love neat receipts |
| Review Date: January 22, 2008 |
| Reviewer: Ty Justice, Sausalito, CA United States |
This thing is amazing. In an attempt to become organized I have been trying out new software and methods lately. After some research I decided to give this little gizmo a try. I figured if I hated it I could always return it. No such chance! I'm in love with this thing.
Anyway here it goes.... This thing slices, it dices, it does it all. It's so easy to learn that anyone can get the hang of it.
It has three sections. One for receipts, one for 'documents' and one for business cards. Each section lets me create folders. I created folders like 'Ty's Tax Write-offs' and 'Electronics' and 'Home Improvement' in the receipts section.
I click on a 'Folder' and place the receipt in the scanner and hit scan. It pulls the receipt through. It recognizes over 1500 major retailers like Best Buy, Target, etc. If it doesn't recognize it, you type in the business name. Here's a cool feature; the next time you scan a receipt from that company the thing recognizes the receipt and names it by the correct business.
It picks out the tax, the total amount on the receipt and then reads all the remaining text and it indexes it.
This means that if I bought my ipod and scanned it I can type in 'ipod' or 'apple' and it finds the correct receipt. It's awesome. I have started scanning in all of our receipts past and present. Before we visited our accountant I scanned in all of our tax write-offs and ran a report on numbers.
You can click on a particular receipt and it brings up a copy of it. You can print it, pdf it, etc.
You can search by category, business name, amounts, anything.
The documents section is handy too. I'm scanning in all our loan documents, home documents, legal documents, extended warranty information, etc.
The program is amazing and in my opinion that is really what you're paying for is the program. The scanner is pretty great too though. It pulls through receipts of any size and shape with little problem.
Essentially what you're getting is an amazing high tech filing cabinet for $200.
To those that gave it low ratings... it's technology. No it's not perfect, but it's pretty darned nice for the price. I scanned in probably 60 receipts in the first hour and I was just learning how to use it. I would have spent that much time just filing them in a filing cabinet. I had few problems and overall it recognized probably 85% of the vendors and prices correctly. |
3.0 is really, really good
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| Review Date: October 16, 2007 |
| Reviewer: A. Simmons, San Francisco, CA |
I've had a NeatReceipts machine for awhile, and it has become an office tool I wonder how I lived without for so many years. It's great for tax records, expense reports, all that stuff, but the biggest difference it's made in my life is just GETTING RID OF THE PAPER! I had piles all over my desk for years. Cab receipts, travel receipts, charitable donation receipts, etc. Not just sitting on top of the desk, but in files and folders all over the place. When it came time to do the taxes, or do the accounting, sometimes I could find what I was looking for, sometimes I couldn't. The NeatReceipts changed all that. Now I just scan the piece of paper in, put it in the right file on my computer (or even in a Misc file, because it's easy to search and find later). I back up my computer regularly, so I never worry about losing the important data to back up my financial paperwork. And I've moved from a desk with big file drawers to basically a computer drawer and a couple of shelves.
I upgraded to the new 3.0 NeatReceipts because I figured they've known what they're doing so far, so I tried the new one. My favorite thing about it is the ability to produce pdfs easily. And I can scan in a pdf and edit the text. I was only able to do that previously by taking it to my brother in law and having him scan it and use some utility he bought for his machine. I haven't tried all the new stuff yet because I haven't gone through tax season yet, which is when my NeatReceipts really gets a workout. But the new version is much more searchable - like when I was looking for an Embassy Suites receipt the other day and could search on "Embassy Suites" and find it.
I highly recommend the NeatReceipts, and even more, I recommend enjoying throwing away all that paper. |
It keeps getting better ....
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| Review Date: February 29, 2008 |
| Reviewer: Stuart White, |
I have been using the Neat Receipts product since its first release and with each subsequent release I can only say it just keeps getting better. The new scanner hardware is a great improvement on the earlier model and the changes to the database engine has made the day to day performance of the application rock solid. Though the OCR accuracy is not 100% it comes damn close considering the variety of receipt layouts and quality that I feed it. It does a superb job of recognizing and tagging the main data elements in a receipt and ignoring the individual line item amounts and sub-totals. It also does a great job of recognizing the form of payment and allowing the user to tie the receipt to a cash account or a particular credit card.
The software does have occasional difficulty with graphic logos on the receipts but the underlying intelligence will pick up the vendor name if it is somewhere else on the receipt. If there is no alternative to the graphic the field is left blank and highlighted. Since the image of the receipt is right next to the data it is a simple matter of reviewing and updating this field. The Neat Receipts software remembers vendors once they have been entered, so this edit is often as simple as entering the first few characters of the name and Neat Receipts will fill in the rest.
I use the product almost entirely for managing paper receipts for tax purposes. My accountant loves the fact that I no longer hand him a box of loose receipts. I now provide him with a printout of the receipts fully categorized. This alone has been worth the cost of the product many times over.
In addition to receipt scanning the application does a great job of scanning and managing business cards. In this area it is definately on par with other dedicated products that exist and is better than most.
Though document management is available as a feature of the product it is not the primary focus. The dpi quality of the scanner is sufficient to keep usable images of scanned documents and the software does a good job of categorizing and managing them. The dpi is also not so high that it creates a burden on processing overhead and storage that would come with a higher dpi.
I would highly recommend this product. There is nothing else out there that comes close to the features and sophistication of the Neat Receipts application.
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Great Idea; Great Product, Needs Software Overhaul/improvements: V3 -SP1
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| Review Date: May 8, 2008 |
| Reviewer: Will O, New Albany, IN |
I purchased this product roughly 1 month ago; had a need to scan documents, receipts, business cards. Since I travel on business, the portability came in quite handy. (Great idea for a product for the typical road warrior) Here's some overall Good points & suggestions for improvements.
The Good:
Hardware:
Very portable, light weight, easy to hook up, uses a very common interface, comes with a easy travel pack, doesn't take up too much space on the desk, comes with a nice little stand & a wall mounting option; and a hidden little compartment to hide the soft carrying case.
Software:
Intuitive interface, easy to install, clear instructions, works well for a small scanner, scans in color!!, has OCR, scans multiple forms of documents (does what it advertises)
Suggested Improvements: (ranked from highest need to lowest)
Hardware:
1) USB cable doesn't fit in the soft travel bag. Can you make it bigger or with a couple of velcro straps to carry the USB cable. As anyone who travels knows, if it isn't packed together, it'll get lost, or tangled in the , left in the hotel room.
2) Consider changing from USB B type to Mini USB. The hardware states it runs on 5V, 500mA; so it doesn't seem to me that it needed the USB type B connection. Does it really use that much power to run a scanner? These days with many cell phones, PDAs, Blackberries, and digital cameras all using the mini-USB cable; the USB type B cable is less commonly used. (Personal opinion) From looking at the use of it, it seems the USB is mostly used as a data transmission line.
3) Cable too stiff, too long; and get rid of that toroidal ferrite thing hanging on the end of the USB type B cable. It's too big & bulky. Stiff cables makes it harder to sit the scanner flat on the table. Maybe the engineers who designed this decided the set length USB is cheaper; but in use, I would think a shorter USB cable doesn't get in the way and would work better.
4) Other minor misc issues: change the USB cable color to black, it will look better as the cable jacket wears, scuffed and discolored. Consider making a marking on the stand more intuitive because the scanner only sits in the stand one way.
5) That hardshell hardware case is quite nice, I just wish you would have put a little marketing flyer inside the original box to let me know the hardshell hardware case was available.
Software:
1) This software takes forever to open. You click on the icon and it takes about 15-30 seconds before the opening screen even pops up on the screen. Next to Adobe Acrobat; this is the longest loading software program. ...and functionally it shouldn't be that slow should it?
2) Memory Usage is too big. Because it took so long to open, I started opening the Windows Task Manager just to see if the program is running or not. I have noticed it takes quite surprizingly a large amount of memory. Why is this software such a memory hog? (Again: I'm using Version 3, SP1)
3) Can you incorporate a drag and drop feature into the various cells of the business card & receipts section of the software program? I understand OCR is difficult to implement correctly; I would not mind correcting it if I didn't have to retype all the correctly scanned words and just putting it in the correct data cell. This would make things much more intuitive and easier to work with. This same drag & drop feature would work nicely if you could allow scanned files to move from one section to another. [receipts section/Documents section/Business cards section] I frequently don't remember to click on the right category before it's scanned.
4) Can you put in the opening screen a load % progress bar so it's more intuitive how long before the program is up and running?
5) Maybe there's a preset I've not clicked on, but does it always start with the receipts section? ...can you make it use the last setting I left with when I closed the program last time or make it a preference setting option?
6) Perhaps this might have something to do with memory usage; but can you make the default image file format JPG instead of BMP? Bitmap images are generally really big for the resolution you get.
7) If possible, can you change the blinking LED setting on the scanner blink until the image is completely transferred to the PC? Being a portable device, similar to a digital camera, it would be nice if there was something telling me not to unplug the thing before the image finished transfered.
8) I've noticed there's a greater frequency of software crashing when the USB cable is hooked into the USB hub instead of the USB port on the PC/Laptop. Is this a software stability issue?
9) simple image editing. This is a low priority software improvement suggestion, but it would be nice if there was a way to allow me to do some simple image cropping or rotating so the image size is smaller. I noticed frequently I'm scanning in other things on the paper I'm not interested in. It would be nice if I could crop it out so it doesn't take up extra memory space.
Overall, please don't let my comments reflect negatively on the product. It's a great product idea...I think the software could improve greatly. This should not prevent me from buying the product since software can easily be upgraded via the internet. Restating this another way: Product Idea: 5 stars. Software implementation: 1 or 2 stars.
thanks,
Will |
Works well - considering the challenges
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| Review Date: June 4, 2008 |
| Reviewer: Cal in WA, Washington State, USA |
I bought one of these and returned it after a day or two of experimentation. Later, I reconsidered. After better understanding the product's capabilities vs my expectations, I repurchased. I think many people misunderstand (as I did) the challenges involved in scanning, analyzing, and parsing receipts. Ever run across a receipt that took you some time to figure out??
This scanner is a compact sheet-fed scanner, and saves images in PDF or JPEG formats. Up to 600 dpi. It's handy, portable (11 ounce) and convenient to keep in a desk drawer, brief case, etc. Being able to scan a document to PDF anywhere (without AC power) can be very useful.
But it's the software component that performs OCR and attempts to decipher the text, graphics, smudges, wrinkles, and other artifacts. Then the program populates a simple database with its best interpretation of the receipt data. No, it is not perfect. But as you correct entries, the software adapts and recognizes the same receipt format.
My only disappointment - which is why I returned the product the first time - is the software will not read and import data from PDF or email receipts. (It does read receipts in graphic formats like JPG, BMP, GIF, etc.) They're working on it... Until then I can only give 4 stars.
My experience with customer support has been extremely positive and productive. Jenn Choi answers emails and user forums promtptly and professionally. She is amazingly considerate, patient, and polite given some of the rather obtuse words and language she receives. From my perspective, the staff was always prompt and forthright with the product's limitations and problems, and offered recommendations. I encourage the marketing department to do a better job of letting people know of the software's limitations ahead of the purchase so they may check their expectations and avoid 'buyer remorse' situations. For example, right on the box it should say "Although the Scanalizer will create PDF output files from scanned documents, at this time we do not support the import of PDF files directly. We are working on it!"
Despite a lot of searching I have not found another product that does what this package does. Even with the low end 70% accuracy rate (mine was always much better), that's still 70% less transcription for me to do. During testing, I scanned receipts on my other scanners and used much more sophisticated (and expensive) OCR programs, but the recognition rate just was not that much better. But none of those programs could also analyze the result and say "Hmmmm... this looks like sales tax, let's put it in the TAX column. And this looks like a store name, so lets put that in the STORE field." Also remember, a graphic image of the receipt is saved and can be printed out if you ever need hard copy. When you highlight an entry in the database, the corresponding image is displayed in a view window. Database backup & restore utility is included so you can protect your work and records. If you forget to backup, the software will provide periodic reminders via pop-up window (you can configure as needed). You can export to many different file formats and financial apps.
As I sit typing this out, I look around my home office and count five (!) scanners. Each has its own strengths and purpose (or else it would be gone). None of the others do what the Scanalizer and its software can do. But I still look forward to being able to have Scanalizer read and interpret all my exisitng PDF and email receipts into its database.
Anyone contemplating purchase: Yes, do read reviews on Amazon.Com, Buy.Com, the magazines, etc. But also go to the company website www.neatreceipts.com and check out the user forums to see if it will meet your expectations.
(No , I do not work for - or have ANY relationship with - NEATRECIEPTS other than the purchase of a Scanalizer.) |
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